Youth Olympic Games Qualification Event - Coach/Manager

Role and Position Description

Team Coach & Manager: CSNZ/CRNZ Team for Youth Olympic Games Qualification Event, April 2018

CSNZ/CRNZ will appoint a Coach and a Manager to lead the New Zealand Team to the Youth Olympic Games Qualification Event, to be held in Barcelona Spain, 12-15 April 2018.

The event is the opportunity to qualify continental quota spots for the 2018 Youth Olympic Games, to be held in Buenos Aires Argentina, in October 2018.

The Team for the Qualification Event will comprise up to 8 athletes, selected through an NZ selection event at Vector Wero in January 2018.
The Coach and Manager will be appointed jointly by CSNZ and CRNZ, recognising the unique nature of the event combining slalom and sprint. They will report to a steering group comprising at least one representative from each organisation.

All athletes, coaches and managers will be bound by appropriate agreements and codes of conduct throughout their roles.


The responsibilities of the Coach are:

•Ensure each selected athlete is aware of their responsibility to maintain training and performance standard between selection and the event;
•Liaise with the athletes' home coaches with regard to preparation and any specific preparation needs (e.g. camps, milestones);
•Be fully conversant with the technical specifics of the event, and keep the athletes and their coaches fully appraised;

•Lead and support the athletes at the event in all aspects of technical preparation, including course familiarity, training schedules, race day needs, and feedback;
• Liaise with the athletes' home coaches with regard to athletes preferred routines and competition support needs, including preferred warm ups and mental preparation;
• Foster an environment conducive with optimising each individual's performance.
• Work closely with the Team Manager and Steering Group, to ensure an aligned and cohesive Team;
• Work closely with the CSNZ/CRNZ High Performance Manager and/or Coaches to align with any prevailing high performance cultures;
• Keep athletes' home coaches appraised of athletes' progress during the event;
• Provide reports within a fortnight after the event, for individual athletes and their home coaches, and for the Steering Group and High Performance Teams, with regard to performance strengths and gaps.

The responsibilities of the Manager are:

Travel and Logistics
• Collaborate with the YOG Coach and the steering group to arrange and organize the tour, including include organizing flights, accommodation options, arrangements for the appointed Coach, catering and group activities.
• Plan the travel arrangements in sufficient time to ensure that draft budget projections are as accurate as possible. Promptly advise the athletes and their supporters of any changes that may affect the budget and/or their travel plans;
• Ensure the arrangements during the trip are suitable and provide the best opportunity for the athletes to succeed, within the approved budget.
• Organise the Uniform requirements of each Team member including the Coach and Manager.
• Ensure appropriate use of Uniform whilst traveling and during the event including requirement of full dress uniform for flights and formal event prize givings.

Financial Management
• Prepare a full draft budget for submission to the steering group as early as possible but no later than two months prior to the overseas trip. The budget should only include expenses necessary for the trip objectives i.e. costs of athletes’ training and competing at the scheduled events, including coaching and other non-discretionary team expenditures;
• Promptly inform the steering group and the athletes and their supporters of any substantial changes to the budget which may arise due to circumstances beyond the manager’s control.
• Assume the responsibility for the collection of funds for the trip and accept expenditure commitments as necessary for the trip’s objectives, both of which should be consistent with the budget approved by the steering group;
• Ensure money is expended only on expenses which are included in the approved budget, unless circumstances beyond the manager's control require expedient changes to be made during travel.
• Provide a report on the actual expenditure against the approved budget and include this information in the full report back on the trip to be presented to the steering group.

Athlete Management
• Manage the team and ensure the team members are good ambassadors for the sport and NZ;
• Liaise with the Coach and the steering group and ensure a good relationship is maintained in a healthy team environment;
• Deal promptly with any disciplinary issues and seek guidance from the steering group if this becomes necessary;
• Attend team and other necessary meetings during the scheduled events and provide a full brief for the whole team before each of the events commences;
• Support the team as the Team Leader, which will include but not necessarily be limited to race preparation, ensuring availability of video review, when possible, and enquiry/protest of penalties.

• Provide a report within a fortnight after the event for the Steering Group and High Performance Teams, with regard to strengths and gaps, and finances as described above.


The desired attributes and requirements of the roles include:
General / both
• Experienced in coaching/managing canoe sports teams, ideally in international situations;
• Ability to build good relationships with athletes, coaches, parents, event organizers and other key contacts prior to and during the trip;
• Empathy and experience of working with young people;
• Strong verbal and written communication skills;
• Well regarded ambassador for CSNZ and/or CRNZ;
• First Aid qualified;
• Full and Clean driving license;
• Ability to commit to the time demands of the role.
• Successful record of coaching canoe sports athletes at least to national level;
• Coaching accreditation with either CSNZ and/or CRNZ.
• Ability to organize overseas travel arrangements before and during the trip;
• Sound financial management skills to provide complete and accurate reporting to athletes, sponsors and the committee.


With the Team having just been selected, the roles will start immediately, with a travel component of approx 8 days around the competition, and reporting processes afterwards. All expenses will be covered, with compensation available if relevant for broken time. If successful and applicable, the roles may be extended to include the Youth Olympic Games themselves.
For role descriptions and/or to apply, please contact CSNZ Operations Manager, Graeme Maw, on Applications close on Friday 9 February.
Successful candidates will be subject to NZ Police Vetting for child protection.


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