STARTING A NEW CLUB

If you are thinking of starting your own Club, this section will give you the initial tools. Getting started is easy but you do need to think about the best way to get everything in place and the best people to help you do this!

Establish a Committee

To ensure your clubs sustainability, a management committee must be established. This will include a president or chairperson, a secretary and a treasurer who are formed with the intention of making decisions about issues or taking action on tasks. A club's main committee will be the management team.

Your club may also have a number of different sub-committees who are in charge of specific events like fundraisers, regattas etc. Committee members have set roles and jobs to complete. The roles of people on your committee or management team could be:

  • President/chairperson
  • Secretary
  • Treasurer
  • Volunteer coordinator

For a list of committee job descriptions and tips to running a good meeting see the Sport NZ website

 

Create a Constitution 

Whether your Club is an incorporated society or similar you will need to have an up to date constitution in place which outlines how your Club is run. A constitution which is current and clear will contribute to the smooth running of your Club and can be referred to in times of uncertainty. 

Club Constitution Template

The Canoe Racing New Zealand Club Constitution Template provides clubs with all the detail they require while also allowing for some flexibility in certain areas so that clubs can express their unique identities. It is important to remember that this document is not a prescription, it is a template, so clubs may make any changes they wish. However, we would advise that this document has been legally reviewed and any significant changes, other than the flexible areas in green highlight, should be reviewed by a lawyer to ensure the document remains sound.

Canoe Racing New Zealand are happy to assist you with your process to update, amend or adopt a new club constitution. Please contact admin@canoeracing.org.nz if you have any questions and require any advic

Sport NZ also has some great resources online. The societies office also has a sample set of rules here.


Becoming an Incorporated Society/Trust

The process is very easy and there is a step by step guide on the Societies website

There are three basic steps

  1. An application form (signed by 15 members, with signatures witnessed by someone who has not signed the application form as a member)
  2. A copy of the society’s rules (constitution) certified by an officer of the society
  3. The filing fee - NZ$102.22 (as at 2017)

You may wish to order a company seal (required on many funding applications).  This can be ordered from any stamp manufacturer.   Example http://rubberstamp.nz/stamps

Your club must be an incorporated society with at least 15 affiliated members to become a member of Canoe Racing NZ  

There are some basic requirements to maintain your incorporated status, including submitting annual financial report and holding an annual general meeting.  Refer:

http://www.societies.govt.nz/cms/incorporated-societies/running-a-society


Contact Canoe Racing NZ

Once you have received confirmation of incorporation you can contact Canoe Racing NZ to become a member. Send through your completed Application for Affiliation along with your club constitution and/or rules and certificate of incorporation to admin@canoeracing.org.nz .   

LIVE on the Canoe Racing NZ Website

Once all these steps are completed your details will be loaded on to the Canoe Racing NZ Website. Your club will be issued with a Canoe Racing NZ member log in, password and other relevant information for entering the Canoe Racing database for registering members for events. 

 

 

Trading Post

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Date: Tuesday, 5 December 2017

Author: Julian

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Date: Saturday, 2 December 2017

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